Electronic Submission of Invoices
Sasol Supply Chain Communications | Electronic Submission of Invoices
Dear Sasol Supplier,
Over the past year Sasol has been transitioning away from paper based supplier invoices, to electronic invoices received via the Ariba Quadrem system. We are currently receiving 50% of all supplier invoices via the system (in the order of 33 000 invoices per month). There has been a significant improvement in the on-time payment by Sasol, adherence to the procure-to-pay process and a reduction in the number of queries and issues.
With this in mind, Sasol will migrate all suppliers currently transacting on the Ariba Quadrem system to electronic invoicing. As a valued Sasol supplier, you should already be enjoying the benefits of receiving Purchase Orders (PO’s) via the system and from 12 October 2015; invoices and service entries will join the list of online transactions. However, certain Sasol Entities are excluded and paper invoice will still be accepted for those Business Units (the list of relevant Business Units can be found in Attachment A and B, in the attached document).
Kindly note that from 12 October 2015, paper and/or pdf invoices (for the in scope Business Units) will not be processed.
Over the next few weeks, Ariba and Sasol will invite a representative(s) from your organisation to attend a communication session during August and September 2015. At this session we will provide a full overview of the transition and an opportunity for questions. Following these communication sessions, training sessions – hosted by Ariba during September and October 2015 – will be scheduled. The scheduled dates for communication and training sessions will be communicated to you within the next week.
Additionally, SARS requires a Memorandum of Agreement to be signed by all our suppliers. Kindly review, complete and sign the attached agreement and email it to Hope Mokgosi hope.mokgosi@sasol.com by 2 October 2015 to enable Invoices on the Ariba Quadrem system to be processed.
If you have any concerns regarding this Agreement please contact me at deon.meyer@sasol.com or your Sasol procurement advisor.
Thank you for your kind cooperation, we appreciate your support as we transition to better ways of working together.
Yours sincerely,
Deon Meyer Vendor Document Interchange (VDI) Project Lead
More information: Sasol electronic invoicing memorandum of agreement
